We are looking for an Executive Assistant

Executive Assistant Job Description

Mariam Issoufou Architects is an architecture design and research firm with a design studio in New York and headquarters in Niamey, Niger. The firm was founded by Mariam Issoufou 10 years ago with a desire to build a research-based architectural practice rooted firmly in the context of its projects. We tackle public, cultural, residential, commercial and urban design projects in Africa and around the world, with projects spread between Niger, Liberia, Sharjah, Brazil, Switzerland and the US.

We are looking for an Executive assistant to work directly under Mariam Issoufou in New York. This is a part-time contracting position requiring 20hrs per week commitment paid at $21/hour. There is a possibility to transition to full-time employment eventually.

Executive Assistant Responsibilities

• Monitor emails

• Writing and/or editing emails on behalf of executive

• Maintaining schedule (speaking engagement, commitment deadlines, meetings, etc)

• Responding to speaking invitation requests and collating all information (travel, format, honorariums, etc)

• Scheduling meetings and taking meeting minutes

• Social media management

• Maintaining contact list

• Organize and assist with work dinners and events

• Making Travel arrangements

• Organizing and maintaining files

• Performing minor accounting duties

• Basic bookkeeping

• Invoicing

• Running contractor payroll

• Organize and Send company holiday gifts

Executive Assistant Requirements

• 5+ years of administrative experience

• Creative problem solver

• Attention to detail

• Highly organized

• Extremely professional• Tech savvy

• Strong knowledge of Microsoft Office Suite

• Strong verbal and written communication skills, proof reading/editing skills

• Ability to multitask and prioritize competing projects with a meticulous attention to detail

• Ability to handle the stress of working in a dynamic, fast paced environment

• Energetic and engaging; able to establish a strong rapport with clients and multiple levels of staff

• Ability to take initiative and be proactive to further to goals of the executive

• Being alert for opportunities to improve processes and procedures, have the confidence to make decisions, and adopt new ways of working to support your Executive and the organization’s objectives.

• Experience in design industry is a big plus

Please send your CV to recruitment@ateliermasomi.com